Their silence says nothing about you
It says their process has nobody closing it. Here is what to do on day 10 — and how to get the part that is actually missing: what the person who interviewed you thought.
You did the interview. It went well, or so it seemed. They said "we'll get back to you this week" and three have gone by. You write, nothing comes back, and you start replaying the conversation looking for the moment you ruined it. That is what this page is for: first, what is usually happening on the other side; then, the two-touch protocol and the exact day-10 template, copyable without signing up. We are not going to tell you to take care of yourself. We are going to tell you what to do on day 10.
«In most of the processes I have taken part in, I have never known why I was turned down»
If you have twenty years of doing your job well and months of searching behind you, and you have already rewritten your CV three times and written twice to the recruiter, this is for you: it is not that you are doing it wrong, it is that a piece of information is missing and nobody is giving it to you.
What is really happening on the other side
First, the mechanism. Across 200,000 conversations started by recruiters, almost half of the formal closures were simply the job being archived: 48% (Pin, Employer Ghosting Index, May 2026). Archived means cancelled, frozen or filled internally: nobody pressed a button to reject you; nobody pressed any button. Small print: that index measures conversations recruiters start, not applications you send.
Second, the scale. Between 52% and 65% of candidates, depending on the country, leave an interview and never hear anything again (Greenhouse, 2024, 2,900 respondents). In Spain there were 56 candidates per vacancy in 2025 (InfoJobs-Esade). The more people per vacancy, the fewer replies: writing fifty emails that change nothing is the first thing to fall off the list.
And the only part you really need to take away: silence is usually disorder in their process, not a verdict on you. It does not hurt you, it leaves you without data. And missing data can be gone after.
The protocol: two touches and a date
Three steps, with the dates written down. The calendar is set by the day of the interview, not by how you feel.
- 1
Day 0 · decide who writes
As you leave, note down the company, the role, the date and, if you have it, the address of the person in charge. If you register the interview in KoManao with that address, the platform sends the request and you do not write: doing it from your own inbox as well would be a second contact to the same person. If the process is not registered, you send the message yourself.
- 2
Day 10 · a single message
Ten days after the interview: not the day after your anxiety, not a month later. One message, from your own email, to the person you spoke with. You are not asking whether you are still in the process and you are not asking for explanations: you are asking for one concrete fact. The template is right below. Between day 0 and day 10, nothing.
- 3
Day 17 · archive it and move on
If there is no reply, you close it. If you wrote, one line: "I understand the process has moved on elsewhere; thank you for your time." If the platform wrote, you archive without a message. A third message achieves nothing. Put day 17 in your calendar today: that way, no reply already has a plan.
Before you send anything, write down the three most likely setbacks — "no reply", "a vague reply", "I tell myself I am not good enough" — and one answer for each. That is what made the best-studied job search programmes work: a written plan with a day and a time.
The day-10 template
Copy it, replace what is in brackets and send it from your own email: no attachments, no links, one single request. It is for processes you have not registered in KoManao with the hiring contact’s email; if they are registered, the request goes out on its own and you just check that it did.
Subject: Interview on [date] · [role]
Hi [name], this is [your name], we met on [date] for the [role] position. I do not know whether the process is still open and I do not want to push: I am only asking for one piece of information, because it helps me in the next ones. What would I have needed for a yes? Thank you for the time you gave me in the interview, either way. [your name]
"Why wasn’t it me?" asks for an explanation, and explaining is expensive, uncomfortable and sounds like a complaint. "What would I have needed for a yes?" asks for a fact and can be answered in one line. And the further along the stage was, the more legitimate the question is.
What you will not get on your own
An email from you on day 10 does get answered sometimes. What almost never happens is the other thing: someone sitting down for five minutes to tell you what you came across as and what was missing. It is not bad faith: asking for it well and at the right moment is work. That work is what we do.
You register the interview with the email of the person who interviewed you, and the clock runs from the interview date. On day 11 we tell you that we are writing tomorrow, in case you would rather cancel it with one click. On day 12 the email goes out in your name, with a one-minute form that is anonymous for whoever fills it in. On day 19, one reminder, and that is all.
We only write to the address you register, once, for that interview, with no commercial use, and with one-click opt-out for the company. Your name is seen by the person who already interviewed you, nobody else. If you do not register that address, nothing is sent.
Start with your next interview
Creating your account is free and takes a minute. Register the interview you just did with the email of the person who interviewed you and let the request go out on its own.
Create my free accountThree questions we always get
- What if the interviewer sees that I use an app?
- They see a link and a question; nothing else. Asking for feedback after an interview is normal and professional: what is odd is that nobody does it.
- Are you going to spam the company?
- We only write to the address you register, once, for that interview, with one-click opt-out. We do not sell anything to that company and we do not use their data for anything else.
- Why is it free?
- Because the link and the feedback are the heart of the project and we do not want it to depend on your wallet. We charge for what comes after: the interpretation of your results and the sessions with an expert.
If you run a school or a career services team
It is a resource for your students too, and the silence is your problem before it is theirs.
Your students leave interviews without knowing what happened, and the school does not know either: employability is measured by placement, and between the interview and the placement there is a stretch from which no data arrives. When a student is not progressing, nobody can say whether it is the narrative, the salary range or the way they tell their last project.
What we do with institutions is exactly that: each student registers their interviews, the request goes out on its own, and the school sees, in aggregate, where the rejections of its cohort repeat themselves. It is not a job board and it is not an interview simulator: it is the stretch that is blank today.
Between 52% and 65% of candidates leave an interview and never hear back (Greenhouse, 2024, 2,900 respondents), and in Spain there were 56 candidates per vacancy in 2025 (InfoJobs-Esade). With those numbers, waiting for companies to reply is not a plan. If you would like the one-page document we use with career services, write to us.
Sources
Their silence says nothing about you. What does say something is what the person who interviewed you thought, and nobody hands that back. That is why there is KoManao. 🌺